Document Controller/Site Advisor

Location: Birmingham

Project Locations: Birmingham

An established Mechanical Contractor based in Loughton, London are looking for Document Controller/Site Administrator to be based on site on our new project in Birmingham and our other projects in the pipeline in the Midlands and are currently setting up a Birmingham office.

Projects are mainly within the residential market and undertaking both new-build and refurbishments encompassing heating, air-conditioning, ventilation, hot and cold-water services, drainage, sprinklers and gas supplies disciplines. Project sizes are between 100 and 650 units. Having an excellent reputation, they have excellent opportunities for development and progression. 

Link365 are looking for a Document Controller/Site Administrator ideally with minimum of 2 years’ experience in a similar role. The ideal candidate will be looking to progress their career and develop within the Mechanical and Electrical Building Services sector.

Main Duties:

  • Provide administrative support to the site team and a professional level of customer service, telephone support for customer enquiries while always maintaining an efficient and pleasant manor.
  • Assisting project team by prepping and compiling handover documentation.
  • Maintain your own specific contract effectively, meet deadlines and ensure contractors are kept up to date.
  • Scheduling appointments, meetings, ensuring diaries are kept up to date.
  • Maintaining accurate records.
  • Fully support the project team and perform allocated duties.


  • Have worked on drawing project portals within the construction industry.
  • Help put together RAMS for new projects.
  • Previous administrative experience within the M&E industry preferred.
  • Ensure we record information for accreditations CHAS, SafeContractor, Constructionline etc.
  • Fluent English, written and spoken.
  • Be able to demonstrate reliability, flexibility, and adaptability.
  • Ability to work on own initiative, work accurately under pressure,
  • Excellent computer knowledge including MS Office, specifically Excel and Word.
  • Strong planning & communication skills.
  • The ability to work on your own and as part of a team.
  • Ability to maintain confidentiality and sensitive information.

If you are interested in applying for this role, please apply with a copy of your most recent CV.

Apply via email to

  • Safecontractor
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